Removal from the register of students

Once you have been removed from the register of students, you are no longer enrolled at JGU.

There are two ways to be removed from the register of students:

At own request (formal removal from the register of students)

You can request removal from the register of students for the following reasons:

  • Termination of your degree program after successful completion of the final exams
  • A break in your course of studies
  • A change of university
  • Call-up for military or community service
  • Final termination of studies
  • Termination of studies due to final failure of an examination/preliminary examination

Deadlines

  • Removal from the register of students by the end of the summer semester: by September 30
  • Removal from the register of students by the end of the winter semester: by March 31.

During an ongoing semester, you can apply for immediate removal from the register of students for an important reason (e.g. a change of university). Any semester or tuition fee you have

  • already paid can only be reimbursed after you have applied for removal from the register of students in the first 4 weeks of the relevant semester (to October 31 or April 31) You will only be eligible for reimbursement of a tuition fee if you have undertaken no related academic work (e.g. module examination, submission of a Bachelor's thesis or oral exam for the Master's thesis) in the current semester.
  • It is not possible to provide for retroactive removal from the register of students for a previous semester. An automatic removal from the register of students can be converted into a formal removal from the register of students at any time.

Procedure

Personal application

Download and complete the application form: Please download the  Application for removal from the register of students and - if you have already paid the semester fee - the Application for reimbursement  from our homepage. The reimbursement application form is provided as a PDF. Please enter the necessary details using your computer.

Obtaining the discharge confirmation from the University Library: Together with your application for removal from the register of students you will to need have the University library confirm that you no longer have any material out on loan. Even if you do not have a university library card, you will need to obtain this discharge confirmation. Simply go personally to the library with your application for removal from the register of students.

Personal submission of your application(s) to the Student Service Center: During Office hours, bring your completed application for removal from the register of students and any application for reimbursement to the Student Service Center. Please bring a valid photo ID with you. Include all your semester documents with your application for reimbursement otherwise it will not be possible to process it. Processing of your application for reimbursement will commence once you have been removed from the register of students. Processing of your application will take 4 to 6 weeks.

A confirmation of your removal from the register of students can be issued immediately.

Submission of your application(s) by mail

Download and complete the application form: Please download the Application for removal from the register of

students and - should you have already paid the semester fee - the Application for reimbursement  from our homepage. The reimbursement application form is provided as a PDF. Please enter the necessary details using your computer.

Send the completed application by mail to the Student Service Center. Include all your semester documents with your application for reimbursement otherwise it will not be possible to process it. Processing of your application for reimbursement will commence once you have been removed from the register of students. Processing of your application will take 4 to 6 weeks.

Obtaining the discharge confirmation from the University Library: Together with your application for removal from the register of students you will to need have the University library confirm that you no longer have any material out on loan. Even if you do not have a university library card, you will need to obtain this discharge confirmation. If you are not personally able to obtain the discharge confirmation, we can undertake this on your behalf. This will, however, mean that the time required for processing of your application will be longer.

Processing and submission by mail: When the completed application(s) have been submitted to the Student Service Center (application for removal from the register of students and the application for reimbursement with semester documents), these will be processed. So that we can send you confirmation of your removal from the register of students, please include an appropriately stamped self addressed DIN C4 return envelope.

Processing may take 4-6 weeks depending on date of application submission.

Automatic

Under certain circumstance, students may be automatically removed from the register of students even without own request: this also known as 'compulsory removal from the register of students'. The reason for removal from the register of students will be stated in the confirmation of the removal from the register of students. Students are automatically removed from the register of students in the following circumstances:

  • Failure to rematriculate by the deadline for the subsequent semester
  • Successful completion of the degree program
  • Final failure of an examination
  • Termination of a limited enrollment period (e.g. doctorate, certificate course, add-on exam)
    • Obsolete examination regulations
    • Failure to supply documents for rematriculation (certification of health insurance, certificates etc.)
    • Other reasons

    I have been automatically removed from the register of students, what can I do if...

    ... my semester fee was not paid by the deadline:

    If you would like to continue studying at Mainz University in the following semester, transfer the semester fee plus the late payment fee before the deadline stated in the confirmation of the removal from the register of students. Please note payment must be credited to the account below no later than 1 month after receipt of the confirmation of the removal from the register of students. Otherwise you may lose your study place in the coming semester.

    Information on semester fees, the late payment fee and the JGU bank account

    Please note: You will not receive an exmatriculation certificate if you are automatically removed from the register of students. You will need this if you wish to enroll at another German university. You will receive an exmatriculation certificate together with a pension insurance certificate only if you submit an Application for removal from the register of students (PDF)

    ... I have not yet completed my degree but I have received notification of my automatic removal from the register of students:

    Come to the Student Service Center for a consultation or contact us by e-mail at studsek@uni-mainz.de.

    ... I have failed an examination I cannot retake:

    As you have failed an examination in your degree program that you cannot retake, you can no longer complete the degree course. You will not be able to re-enroll in this degree program. If you wish to remain a student at Mainz University, you do have the option of requesting a change of subject or formal removal from the register of students.

    ... I am studying to sit the state examination with an additional subject; I have completed the degree program for teaching at college preparatory secondary school, but wish to continue to study the additional subject:

    If you wish to complete your studies in the additional subject, please submit an application for a change of subject for the additional subject only. Your enrollment is limited to two semesters. You can request the application documents by e-mail or pick them up in the Student Service Center.

    ... I am enrolled in a double degree program and have completed one degree course: 

    If you wish to complete an unfinished course of studies, please submit a request for a change of subject for this course of studies only. You can request the application documents by e-mail or pick them up in the Student Service Center.

    ... I have already completed my degree, or will do so by the end of the semester:

    You cannot enroll in a degree program that you have already completed. If you wish to continue studying at JGU, you can either apply for a change of subject or formal removal from the register of students.

    Frequently asked questions

    1. Can I submit an application for removal from the register of students at the end of a semester prior to the actual end of the semester?

    It is possible to apply for removal from the register of students at the end of a semester during the ongoing semester. Please complete the application form for removal from the register of students and please tell us in which semester you would like to be removed from the register of students (removal can be either at the end of the summer semester: September 30; or at the end of the winter semester, March 31).

    1. Are there deadlines I must observe for formal removal from the register of students at the end of a semester?

    Yes. Your application for removal from the register of students needs to be submitted to the Student Service Center by September 30 in the summer semester or March 31 in the winter semester.

    An application for removal from the register of students is considered to have been submitted by the deadline (even without the discharge stamp of the University library) if it arrives by the above deadlines. Please take into account delivery times if submitting your application by mail.

    1. How do I convert an automatic removal from the register of students into a formal removal?

    Complete the application form for removal from the register of students and then obtain the discharge stamp from Mainz University library. Take the completed and stamped application personally to the Student Service during office hours. The application for removal from the register of students will be processed during office hours and the certification will then be given to you on site. Your confirmation of the removal from the register of students will also include the certificate of enrollment for pension

    insurance purposes. You will need to retain this carefully as it will subsequently be needed by the pension insurance authority.

    Students who require the confirmation of removal from the register of students quickly should come personally during office hours or send a representative with Power of attorney to the Student Service Center. If this is not possible, you can also send an application for removal from the register of students by mail. Please send the completed application for removal from the register of students together with a stamped self-addressed envelope to the Student Service Center before the relevant deadline. The staff will obtain the library approval stamp internally for you; you do not need to complete this field.

    The conversion of an automatic removal from the register of students to a formal removal is not subject to any time limits.

    1. What do I enter as the reason for removal from the register of students if I have already completed my degree program but can neither submit a degree certificate nor a preliminary certificate of my final degree?

    If you have already finished your degree course but do not yet have either a final degree certificate or a preliminary certificate of your final degree, simply enter "Other" as the reason for your application for removal from the register of students.  

    1. How can I get back the semester fee I have already paid?

    If you have already paid the semester fee for the coming semester, simply include an Application for reimbursement with your application for removal from the register of students.

    The reimbursement application form is provided as a PDF. Please enter the necessary details using a computer and then send us the printout of the form by mail.

    Include all your semester documents with your application for reimbursement otherwise it will not be possible to process it. Processing of your application for reimbursement will commence once you have been removed from the register of students. It will usually take 4 to 6 weeks until the money is credited to your account.

    1. Is it possible to withdraw a formal removal from the register of students?

    Withdrawal of formal removal from the register of students by the end of the semester is only possible under certain circumstances; a written application must be provided. Please consult with us as soon as possible during office hours and bring with you a written justification for the

    withdrawal of formal removal. If it is not possible for you to visit in person, please contact us by e-mail at studsek@uni-mainz.de.

    1. Is it possible to withdraw a removal from the register of students with immediate effect?

    Withdrawal of a removal from the register of students with immediate effect is not possible; it is thus important that you ensure that you are aware of the possible consequences (e.g. suspension of BAföG and student health insurance cover) of immediate removal.

    1. Can I get a second copy of the confirmation of formal removal from the register of students?

    It is possible to request a second copy of the confirmation of removal from the register of students issued if the first copy is lost. Please come personally to the Student Service Center during office hours or contact us by e-mail at studsek@uni-mainz.de.

    1. Johannes Gutenberg University Mainz (JGU) was my previous university, I was automatically removed from the register of students; I am now applying again. Do I need to first apply for removal from the register of students?

    Anybody who was enrolled at JGU and wishes to re-enroll here again does not need to first apply for removal from the register of students. However, you must also be able to demonstrate that you have not been enrolled at any other German university in the meantime. If this is not the case, we will require confirmation of your removal from the register of students of your most recent university.

    If you have any queries regarding rematriculation that are not covered by the FAQs on our homepage, you can obtain advice by personally coming to our Consultation hours at the Student Service Center or by sending your query by e-mail to studsek@uni-mainz.de.