Information for Students During the Corona Pandemic

Dear JGU students,

The current situation is very challenging and uncertain for your every-day life as a student and the organization of your studies. Courses and examinations are taking place under extraordinary circumstances, stays abroad have been cancelled, part-time jobs terminated, and advice and counselling services are still only available online for the most part.

However, all of JGU’s staff are working hard to find solutions for you and provide you with the best possible support during this time.

You can find information and answers to questions concerning the organization of your studies during the corona pandemic here.

Organizing your Studies

The 3G rule (vaccinated, recovered, or tested) applies to the entire campus:

Participation in courses and the use of student workplaces and service offers are only available for vaccinated, recovered, or tested persons. Required proof is a relevant certificate (we accept a negative PoC antigen test from that day or the day before, carried out by trained personnel, self-tests are not accepted). A centrally organized security service will be checking for adherence to the 3G rule at random.

The Covid-19 test center in Hechtsheim and the testing station on campus have been closed. However, Mainz has a number of other Covid-19 testing options.

In addition, JGU is continuing to adhere to well-established safety measures:

  • Mandatory face masks in all buildings, therefore also in all courses (medical or FFP2 mask)
    • Existing exceptions for courses with practical components will remain (courses related to arts, sports, or language, cotton masks in laboratories with fire hazard)
    • Persons who can provide a medical certificate proving they are exempt from the mandatory mask rules do not have to wear a mask but must also adhere to the 3G rule.
    • Please show consideration for those with a visual or hearing impairment.
    • Teaching staff/persons giving presentations may take their mask off if the minimum distance of 2 meters can be guaranteed.JGU does not provide masks for students
  • Proper sneezing and coughing etiquette
  • Social distancing of 1.5 meters (courses taking place in rooms which can hold up to 100 persons may drop the social distance rules as long as the mask mandate is kept.)
  • Regular ventilation of rooms. This may be carried out either manually (at least every 30 minutes for a minimum of 3 minutes) or automatically through ventilation systems.

Further measures specific to your faculty are to be followed.

The lecture period of the winter semester 2021/22 will start October 18, 2021 and end February 5, 2022 (identical for students of medicine and dentistry).
The orientation week will be taking place October 11-15, 2021.

JGU’s goal is to offer as much on-campus teaching as possible for the winter semester. The current plan allows around 90% of the courses to be offered on campus. A full digital course offer will not be available.

Courses taking place in rooms which can hold up to 100 persons can take place if the rules specified in the following are kept tos. An exception to the rule is RW 1, where courses of up to 400 people (with one seat left free between each person) are allowed to be held. Larger courses will take place online (and preferably in asynchronous form).

Internships can take place in person, as they could in the past pandemic semesters.

No, considering the previous experiences of the pandemic, planning is conditional. It will not be possible to have a (complete) on campus-semester if a new lockdown becomes necessary or if social distance regulations remain in place.

Yes, since the winter semester will not entirely be taking place digitally, participation in on campus-courses is generally considered a precondition for an advancement in your studies.

The safety of all those involved is the highest priority when planning. The guidelines set for the implementation of a primarily on-campus semester are meant to minimize the risk of infection for all students, teaching staff, and employees of JGU, avoid larger outbreaks, and contribute to the prevention of infections in general.

If you are not vaccinated (yet), you are required to be recovered or tested according to the 3G rule in force on campus. Required proof is a relevant certificate (we accept a negative PoC antigen test from that day or the day before, carried out by trained personnel, self-tests are not accepted). A centrally organized security service will be checking for adherence to the 3G rule at random.

Corona vaccines play a large role in fighting the pandemic and protect not only those vaccinated, but also others. JGU therefore appeals to all those yet unvaccinated to get vaccinated.

Participating in courses is only possible for vaccinated, recovered, or tested persons. Required proof is a relevant certificate (we accept a negative PoC antigen test from that day or the day before, carried out by trained personnel, self-tests are not accepted). A centrally organized security service will be checking for adherence to the 3G rule at random. Furthermore, wearing a medical or FFP2 mask is still mandatory (see above for exceptions) as is proper sneezing and coughing etiquette.

Contact information must be collected every time people come together and for every course via JGU App. For seamless contact tracing, everyone who uses student workplaces on campus or visits a course is asked to log in via the JGU App.

Courses taking place in rooms which can hold up to 100 persons can take place if the specified rules are followed (see above). Internships can take place in person, as they could in the past pandemic semesters. Here, too, social distancing rules can be dropped if masks are worn.
Larger courses with 100 or more participants will take place online. Some of these large courses will likely take place in hybrid form, so individual groups can take part in person again. A further exception is the Faculty of Law, Management, and Economics. Larger courses can be held in RW1.

You can find more specific information about which courses will take place in which form (on-campus, hybrid, online) on JOGU-StINe beginning in October.

Once the lecture period begins (October 18, 2021), there will be additional student workplaces in centrally managed lecture halls, library rooms, and PC pools. Only the marked spaces may be used and a distance of 1.5 meters is required. Furthermore, the 3G rule applies, as do the general protective measures (see above) and the recording of contact information via JGU App.

The rooms’ occupancy can be viewed online once the lecture period begins. The information is based on the number of seats and the number of people logged in. Therefore, it is important that you log out again once you leave the room.

The occupancy of the rooms and the adherence to the 3G rule will be randomly controlled by a centrally organized security service

There is a moodle course on studying online available for all JGU students.

In addition, the Data Center has complied some tips on studying and working at home.

Unfortunately, the Data Center cannot loan out any devices at this time. However, you can use your smartphone for many of the online courses for the time being, if you have one.

In financial emergencies that occur through no fault of your own, JGU’s  AStA offers subsidies through a relief fund, which can also be used to obtain necessary devices for your studies.

The Studierendenwerk Mainz can help in financial crises through its Emergency Aid Fund, as well. You can find information for quick help and financial support during the corona crisis here (link in German). It’s best to contact to the Studierendenwerk via e-mail:

Collection of contact details for contact tracing in case of possible corona infections

Johannes Gutenberg University is obliged to collect the contact details of all persons who participate in on-campus courses and, if requested, to provide these records to the local health authority (Gesundheitsamt) for contact tracing purposes. It is not possible and not permitted to hold a course without collecting the participants’ contact details.  At JGU, contact details will be collected digitally using the Uni Mainz App, which can be downloaded from the Apple App Store or Google Play Store. The system is easy to use and replaces manual processes with paper lists.

You have to enter your contact details (name, first name, address, phone number) in the app once. The contact details you enter in the app will only be used for the collection of contact details and will not be compared with or used in other systems (e.g. JOGU-StINe) and your data will only be stored on your mobile device.

Students who participate in an on-campus course scan the room QR code placed in all of JGU classrooms; your data (contact details together with the name of the room and the time you enter it) will be securely stored on a JGU server, kept there for one month and then be deleted. When you leave the room, you have to use the JGU app again to sign out. Detailed instructions can be found at https://kontakterfassung.uni-mainz.de/wie-melde-ich-mich-fuer-praesenzveranstaltungen-an/ (in German).

If you do not use a mobile device, you can print out a personalized (your personal) QR code at https://qrcode.kontakterfassung.uni-mainz.de after entering your contact details. For your contact details to be collected when entering a room, another person (who has already registered for this room using the JGU app) can scan your personal QR code. As soon as this person leaves the room, all other persons registered with this person’s app will also be signed out. If you want to attend an on-campus course, we recommend printing out your personal QR code beforehand as a backup.

If you have any questions regarding the technical implementation or the collection of contact details, please send your query to kontakterfassung@uni-mainz.de. More detailed information on the collection of contact details at JGU can be found at https://kontakterfassung.uni-mainz.de (in German).

Information about testing options

a) Vaccination: Get vaccinated at the ‘Impfbus’ (vaccination bus)! It is possible to get an additional vaccination with a vaccine that is approved by the Paul-Ehrlich-Institut. A medical consultation takes place before the vaccination.

Folgende Termine des Impfbusses stehen derzeit fest:

  • October 20, 8am-4pm, JGU Campus Mainz (in front of the GFG building)
  • October 20, 8am-4pm, JGU Germersheim campus

In addition, it is still possible to get a vaccination from a general practitioner.

b) Testing: Students who have been vaccinated with a vaccine which is not approved by the Paul-Ehrlich-Institut continue to receive Covid-19 rapid tests for free until December 31, 2021 (see Testverordnung des Bundes §4a, 3. and §5).

Where can I get tested? In Mainz (at the main train station, or at the Gutenberg Center) and in Germersheim.

You can still get tested for free at recognized testing centers or your general practitioner (see Testverordnung des Bundes §4a, 2).

We understand your situation, but we have to inform you that JGU does not provide free tests even in exceptional cases. According to the CoBeLVO, the 3G rule applies at all universities in Rhineland-Palatinate. More information can be found here.

If you find yourself in a financial emergency through no fault of your own, you can contact one of the following counseling services:

Examinations in the 2021/22 winter semester - latest information

The written examinations at the end of the 2021/22 winter semester are planned to take place with masks and without distancing regulations. At the moment, we do not plan with additional rooms. If the conditions make distancing regulations necessary at the end of the winter semester, we will adapt to the new situation at short notice.

According to the current legal situation (see CoBeLVO) examinations are not subject to the ‘the 3G rule’ (vaccinated, recovered, tested) but to

  • distancing regulations and
  • the requirement to wear a mask.

The following deadlines are suspended until March 31, 2022 (according to JGU’s Corona Statutes):

  • registration for repeat examinations, deadlines for repeating examinations
  • registration for the bachelor or master thesis
  • deadlines for fulfilling conditions which were imposed upon your admission to the degree program.

In light of the exceptional situation, students have the option to de-register up to 48 hours before the examination takes place. This also applies to repeat examinations. After this period, the usual withdrawal regulations outlined in the examination regulations apply, according to which withdrawal is only possible for valid reasons (JGU’s Corona Statutes, in force until March 31, 2022).

Re-Registration and leave of absence

A digital semester is not a reason for a leave of absence. The reasons for a leave of absence must be personal (e.g. risk group, study under digital conditions not possible (proof required)). The regular application deadlines apply.

The semester fees are not paid to JGU, but to the Studierendenwerk and the AStA. The fees are collected from all students, regardless of which services they use. The legal basis for the collection of fees is the contribution regulations of the student body and the Studierendenwerk. The fees are used to finance the AStA's counseling services and the semester ticket as well as the Studierendenwerk’s dormitories, counseling and cafeteria services. These services are also available during the corona pandemic. To the knowledge of JGU, neither the Studierendenwerk nor the AStA are planning to reduce or waive fees.

The waiver of tuition fees due to the corona pandemic is not planned. One way to avoid the levying of tuition fees is to take a leave of absence from studies. The leave of absence from studies must be applied for before the beginning of the semester, the reasons for this must be proven when the application is submitted. Students on leave of absence do not pay any tuition fees, but they are not allowed to perform any study or examination work during the semester of leave of absence. A retroactive leave of absence for the summer semester 2020 is currently (July 2020) excluded, as corona-related reasons for leave of absence have been in existence for some time. However, a digital semester in itself is not a reason for a leave of absence. The reasons for a leave of absence must be related to the person (e.g. risk group, study under digital conditions demonstrably not possible in a meaningful way). The regular application deadlines apply.

In accordance with § 2, paragraph 4, no. 4 of the Partial Framework Examination Regulations of the Johannes Gutenberg University Mainz for the conduct of a predominantly digital semester (Corona Statute) of June 8, 2020, for students who are enrolled in the first Master's semester in the summer semester of 2020, the deadline for providing proof of a Bachelor's degree will be extended by one semester in the case of conditional admission to a Master's course of study; proof must now be provided by March 31, 2021.

A digital semester is initially not a reason for a leave of absence. The reasons for the leave of absence must be personal (e.g. risk group, study under digital conditions demonstrably not possible in a meaningful way). The regular application deadlines apply.

The semester fees do not go to the JGU, but to the Studierendenwerk and the AStA. The fees are collected from all students, regardless of the use of the services financed by the fees. The legal basis for the collection of fees is the contribution regulations of the constituted student body and the Studierendenwerk. The fees are used to finance advisory services provided by the AStA and the semester ticket as well as dormitories, advisory services and canteen services provided by the Studierendenwerk. These services are also available during the Corona Pandemic. To the knowledge of the JGU, neither the Studentenwerk nor the AStA plan to reduce or waive the fees.

If you can prove that you are in a financial emergency due to the pandemic, for example, because your part-time job has been lost and you have not been able to find a new part-time job, the Studierendenwerk can provide you with between 100 and 500 euros per month in government subsidies.

Information for International Students

Please check if you are sure you want to exmatriculate. Alternatively, you can apply for a leave of absence; if you do so, you can keep your student status and the leave of absence does not count as an academic semester.

If you wish to exmatriculate, you can apply for exmatriculation online via JOGU-StINe. In this case, you can only continue your studies if you apply again and are admitted again.

Exmatriculation is still possible until April 30. You can apply online via JOGU-StINe (under Services – Applications – Electronic Applications). It is also possible to get a refund of your semester fee until April 30. To get your refund, please write an email from your JGU mail account (…@students.uni-mainz.de) to Student Services (studsek@uni-mainz.de) with the following information (in German or English):

          1. Last name, first name
          2. JGU student ID number
          3. Planned date of departure or current whereabouts (if already departed)
          4. Bank account details:
            ) European bank account: IBAN, BIC, account holder
            b.) non-European bank account: account number, bank name, account holder, country (please note: transfer fees to non-European accounts will be deducted, so you might get a little less money back)
          5. Please include the following information in your email:
          6. „Due to the current Corona crisis I had to cancel my second semester at JGU and have already travelled home or will travel home soon. I hereby confirm that I have destroyed/will destroy my semester ticket when I leave Mainz.

It is possible to continue your exchange semester online. Please write an email to gis@international.uni-mainz.de and you will receive more detailed information. A special edition of the Practical Guide for the 2020 summer semester is available at www.international.uni-mainz.de/infodays/.

          1. Before travelling to Germany, please make sure to check with your home country’s foreign ministry whether it is currently possible to cross the border into Germany. From some countries, entry into Germany is not possible under any circumstances at the moment. If this is the case, you will have to postpone your stay in Mainz. From other countries, it may be possible to enter Germany if there is an important reason for travel. Your enrollment at JGU counts as an important reason. In order to facilitate your entry, we will upload additional entry certificates to JOGU-StINe. These certificates do not guarantee successful entry, but they may be helpful if you present them at the border together with your enrollment certificate.
          2. Please make sure to observe the following guidelines for restricting social contacts, which are valid in Germany until at least April 19, 2020:
            1. Citizens are required to reduce contact with people outside of their own household to an absolute minimum.
            2. Wherever possible, a minimum distance of 1.5 meters is to be kept from other persons in the public space.
            3. Staying in the public space is only permitted if you are alone, with one other person not living in the household, or in the company of members of your own household. Violations of the contact restrictions are to be monitored by the regulatory authorities and the police and prosecuted in the event of violations.
            4. Journeys to your place of work, emergency care, shopping, visits to the doctor, participation in official meetings, necessary appointments and examinations, help for others or individual exercise in the open air as well as other necessary activities remain possible.
            5. Groups of people celebrating in public spaces, in apartments or private facilities are unacceptable in view of the serious situation in our country.
            6. Restaurants are being closed. Pick-up and delivery services are excluded from this regulation.
            7. Services such as hairdressers, tattoo/piercing studios, massage studios, cosmetic studios etc. are closed, as physical contact is necessary to provide these services. Medically necessary treatments remain possible.
            8. In all businesses and services, especially those open to the public, it is important to comply with hygiene regulations and implement effective protective measures for employees and visitors
            9. These measures shall be valid for at least two weeks.

(source: https://corona.rlp.de/de/aktuelles/detail/news/News/detail/bund-und-laender-einigen-sich-auf-erweiterung-von-corona-schutzmassnahmen-1/, Link in German).

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You are an applicant with a non-European citizenship

For applicants from abroad, this confirmation is issued with your letter of admission in the download section in JOGU-StINe. You do not have to apply for a separate confirmation.

You are a German applicant or treated as such

After you have received your letter of admission, you can apply for a confirmation stating that you will participate in on-campus courses by e-mail to studsek@uni-mainz.de (please include your application number).

You are an enrolled JGU student and currently abroad

You can apply for a confirmation by sending an e-mail to studsek@uni-mainz.de. The confirmation will then be made available in the download section in JOGU-StINe.

International degree seeking students can send an email with their individual questions to service@international.uni-mainz.de

Exchange students can send an email with their individual questions to: gis@international.uni-mainz.de

Students in joint or integrated degree programs should contact the coordinator of their programs directly.

Finances

The Studierendenwerk Mainz can help in financial crises through its Emergency Aid Fund, as well. You can find information for quick help and financial support during the corona crisis here (link in German). Please take up contact to the Studierendenwerk via e-mail and add your phone number.

In financial emergencies that occur through no fault of your own, JGU’s AStA offers interest-free loans and subsidies through a relief fund for support paying the semester fee, for rent, or for health insurance, for example.
________________________________________
The Family Services Center also has an emergency relief fund and scholarships for students and doctoral students with family tasks.
Loans in special hardship cases according to § 27 SGB II
In exceptional cases of hardship, students can also receive SGB II benefits without having to exmatriculate. However, these benefits must be paid back.
Detailed information can be found on the website of the Deutschen Studentenwerk.
For detailed and individual questions, please contact your responsible job center.

BMBF (Federal Ministry for Eduacation and Research) Interim Aid Corona help from the Federal Ministry of Education: Financial support for students through

Grant for students in emergency situations

For students having suffered a pandemic-related financial emergency, BMBF provides an intermin aid in the form of a grant.

BMBF is also providing interim aid for students in pandemic-related emergencies. Starting May 8, you can apply for an interest-free loan from the KfW.

You can find further information here:

www.bmbf.de/de/wissenswertes-zur-ueberbrueckungshilfe-fuer-studierende-11509.html (in German)

www.kfw.de/inlandsfoerderung/Privatpersonen/Studieren-Qualifizieren/KfW-Studienkredit/KfW-Corona-Hilfe-f%C3%BCr-Studierende/

You can find a number of part-time jobs using the employment agency’s job exchange. Those looking for work can also contact the job-seeker hotline +49-800-4 5555 00 or +49 6131-248 777. A search for employment can also be filled out online (link in German).

Many sectors, such as restaurants, grocery stores, delivery services or distribution centers are looking for temporary help.

JGU central services and other facilities

The student services are open for public consultation. You can find the current opening hours for the Infodesk on the website of student services.

The university library as a location for studying is open again. Students still have to book a work station.

Please check the rules currently in effect before planning a visit on www.ub.uni-mainz.de/en.

The Data Center’s advising services offer advice on all IT problems having to do with research, teaching, and studies at the University Mainz. You can find it in Room 47 (00 151) next to the DTP studio on the ground floor of the Natural Science Faculty, Johann-Joachim-Becher-Weg 21.

Advising takes place Monday through Friday from 9 am to 6 pm:

          • via e-mail at hotline@zdv.uni-mainz.de(if possible, please use this option). When you send us an e-mail, please do so from your university e-mail account. In order for us to be able to help you as quickly as possible, please give us as much information as you can in your e-mail – operating system, programs used, error messages, etc. are important clues we would otherwise have to ask you for.
          • via phone:within JGU: 2 63 16 otherwise: +49 6131 39 26316
          • on-site in Room 47 (00 151) on the ground floor of the Natural Science Faculty. Here is the → room plan.

Please note that the hotline’s room is on the ground floor of the Natural Science Faculty. Since the building is only open until 1 pm at the moment, please make an appointment for collecting items in advance.

Please also note that the number of land lines is limited. Therefore, please use Skype for Business (S4b) or e-mail as much as possible, even when calling from outside.

Yes. The contents of the JOGU-StINe introductory presentation can be found in these  Info-Videos.

The presentation is available for download.

Counseling and Support Services

Mental Health Services offers the option of counseling via phone call and has published tips for dealing with the corona quarantine.

Additionally, you currently have access to online modules with helpful tips and exercises on topics such as promoting relaxation, positive thinking, and stress management.

The Family Services Center has collected important information and tips for (expecting) parents and those taking care of family members in the time of Corona: https://www.familienservice.uni-mainz.de/corona-familie/ (in German).

To ease everyday life in these turbolent times, JGU offers families with a child/with children an additional day care service: starting from now parents can use 10 days of pme Familienservice GmbH's virtual day care programm.
In addition, students as well as employees can already register their children for childrens' holiday camps 2021. See here for further information.

Furthermore, the Family Services Center’s regular advising offer remains accessible via e-mail or phone/video conference.

The University Chaplaincy Mainz’s team is at your disposal for conversations and advice on any of life’s questions (link in German). They are there for everyone who needs someone to talk to, no matter your nationality, religion, or worldview. They are happy to listen and offer support. Appointments for in-person conversations can be made via e-mail or phone call.

University Chaplaincy Team

More information on how to deal with the mental consequences of the pandemic and recommendations on how to strengthen your mental health can be found on the website of the Leibniz-Institut für Resilienzforschung (LIR) (Link in German).

You can reach the crisis line here: 0800-111 0 111, 0800-111 0 222 or by visiting www.telefonseelsorge.de – chat or e-mail is also possible (link in German).

If you are experiencing domestic violence, you can get free and anonymous help by calling 08000-116 016. Or by visiting www.hilfetelefon.de/en – or via chat or e-mail.

The Student Advisory Center‘s staff offers advice on
• Changing your subjcet
• Transfer to another university
• Planning your studies
• Second degree

Please call +49-6131-39 22122 (Mon - Fri 9-12 + Mon - Thur 13-16) to make an appointment for an individual advising session (in person or on the phone).
We also answer your question by e-mail : zsb@uni-mainz.de.

You can also contact your Academic Advisory Office directly for subject-specific questions (link in German).

The student councils represent the student body of a faculty and can also help you organize your studies (link in German).

Suspected of Corona Infection / Confirmed Information

If you have symptoms such as fever, a cough, and difficulty breathing and therefore suspect you might be infected with the coronavirus, you should first call the Rhineland-Palatinate 24-hour-hotline for “Fieberambulanzen” (you can find a list of the Rhineland-Palatine “Fieberambulanzen” here) by calling 0800 99 00 400. Alternatively, you can call Patient Services by dialing 116117 or contact your general practitioner. Links are in German.

Information for persons returning from traveling can be found here (Link in German).

For questions on the topic of the coronavirus, call 0800 575 81 00. Available on weekdays from 8 am to 6 pm and from 10 am to 3 pm on weekends.

An overview of the responsible public health authorities can be found here .

Information on current developments and numbers of infections in Germany and German Federal States can be found on the website of the Robert Koch Institute.

Especially in times of "social distancing", a wave of solidarity can be seen in Mainz and Rhineland-Palatinate, which makes it clear that social cohesion and community care are needed more than ever in this difficult situation.

Support offers can be found at https://corona.rlp.de/de/themen/nachbarschaftshilfe/ and on the City of Mainz website.

In case of a confirmed coronavirus infection, you are required to inform the responsible health authority without delay. The health authority will then guide you through further steps.

Additionally, JGU’s chancellor should be informed (corona@uni-mainz.de) so further necessary and relevant measures can take place in consultation with the responsible authorities.

The city the relevant infected person is located in determines the responsible health authority. For Mainz, it is the Gesundheitsamt Mainz-Bingen. You can find information and contact details here: https://www.mainz-bingen.de/de/Aemter-Abteilungen/Gesundheit/Infektionsschutz.php (link in German).

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