FAQ: Exchange programs/ERASMUS

The following information in English is not yet fully up-to-date. An updated English version is in progress. As long as this version is not yet available, please see the updated German version here.

I have technical difficulties with the online application system. Whom can I contact?

In case of technical difficulties please contact the JOGU-StINe support by e-Mail: bewerbung-jogustine(at)uni-mainz.de or by phone: +49 6131 39-29999 – There are no office hours.  Please contact us by phone or e-mail.

I noticed that I made a mistake in my application after having sent my application electronically. How can I fix it?

You can make handwritten changes on the printout of your application for admission. We will take them into account. If you have already sent the printout by mail, please describe the problem in a short e-Mail: exchange(at)international.uni-mainz.de

How will I know that JGU has received my application for admission?

Once you have ‘sent’ your application for admission electronically via the online application system, you will receive an e-mail confirming that we have received your application. As soon as JGU has received the printout of your application for admission, your application status changes to ‘RECEIVED’. This status will not change again; we will send you a written official notification informing you of the outcome of you application.

If you need a written confirmation of your application for your visa application, please check the corresponding box during the online application and we will send it to you. Please keep in mind that this document only confirms that JGU has received your application; it’s neither a letter of admission nor a letter of rejection.

When will I be informed of the outcome of my application?

If you have applied in due time, the official notification will be sent to you by mid-September (for the winter semester) or mid-March (summer semester) at the latest. The official letter of admission will also be sent electronically to your personal user account within the online application portal. The earlier you apply, the sooner you will receive the official notification.

When can I apply as an exchange student?

The online application process for the following winter semester starts mid-May and for the following summer semester mid-November. You cannot apply for the semester after the next semester. That means that JGU does not consider applications submitted mid-May for next year’s summer semester or submitted mid-November for next year’s winter semester. JGU cannot transfer applications. If you want to receive your official notification early, please apply as soon as possible after the application process has begun.

What happens when I press the ‘withdraw’ button?

If you decide to withdraw your application, it is automatically excluded from the admissions process, meaning that we do not send an official notification. If you withdraw your application after you have received an approval from us, this will be invalid.

It is possible to reactivate your application within the application deadline. To do so, you have to press the corresponding button in the online application portal. When the deadline has passed, you have to wait for the next admissions cycle to submit a new application (following semester).

Please only use the ‘withdraw’ option if you are not interested in studying at JGU anymore.

I will stay in Mainz during my doctoral studies only for a limited period of time and complete the program at my home university. What do I have to fill in exactly?

In a first step, select the application for admission as “NON-DEGREE STUDENT (exchange program, such as ERASMUS, university partnerships)”. When indicating the degree select “MASTER” or “DOCTORATE” and add the necessary information (that you will stay in Mainz during your doctorate for a limited period of time) on the printout. You can find a video tutorial here in the ‘related links’ section.

Why does the official letter of admission indicate that I am in my second semester?

As a non-degree student, you are not obliged to follow the examination regulations of a specific program of study, but chose courses according to the regulations of your exchange program, often from different subject-related semesters and even different programs of study. It is therefore not possible (and for your studies at JGU not necessary) to assign you to a given semester. However, due to technical reasons, JGU must determine a given semester for your enrollment and this is the second semester for all exchange students.

Where do I have to send the printout of my application for admission?

The address to which you must send the signed printout of your application for admission (with all required documents) can be found on the first page of the application form.

I need an enrollment certificate for my visa application. Could you issue or send the certificate?

If you have applied for admission but haven’t received a letter of admission yet, you can apply for an official confirmation of your application and submit this document to the embassy in order to apply for a visa.

The confirmation is integrated in our online application system. Check the box when asked if you need a confirmation of application. The confirmation will be automatically attached to the printout of your application.

Certificates of enrollment can only be issued to students who are already enrolled at JGU. Your enrollment will take place in person in Mainz; therefore, it is impossible to send the certificate in advance.

I can not participate in the Infodays, where and when can I enrol?

If the Infodays are mentioned on your official notification as matriculation date but you can not participate in it, you can enrol later at JGU. Please let us know in time that you have to enrol later and in which week you would like to enrol. Please send us your request at exchange(at)international.uni-mainz.de with the following subject: Appointment BEW-Nr. ... . We will let you know where and when you can enrol.